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8 pre-disaster planning tips for FEMA PA applicants

Blog on key tips for FEMA Public Assistance applicants | November 2024

In recent years, the frequency and intensity of natural disasters have increased, resulting in significant damage and devastating impacts on communities worldwide. From hurricanes and floods to wildfires and earthquakes, these natural disasters have caused widespread destruction to infrastructure, homes, and lives. The economic consequences are also substantial, with billions of dollars in damages and recovery costs.

It is crucial for governments, organizations, and individuals to take proactive measures where possible to mitigate risks, enhance preparedness, and build resilience in the face of these increasingly common and severe natural events.

Organizational preparedness for potential disasters is paramount to ensure a prompt and effective recovery. A crucial component of disaster preparedness is gaining familiarity with FEMA's Public Assistance Program (PA). Eligible entities include state, tribal, and local governments, select private non-profit organizations, certain for-profit organizations, and critical infrastructure owners and operators. It is important to note that eligibility is subject to specific conditions and requirements, such as sustaining damage from a declared major disaster and having the legal authority to perform eligible work. By comprehending the program's eligibility criteria, available assistance options, and application procedures, organizations can navigate the program more effectively in times of crisis. Below are eight valuable tips for FEMA PA applicants in their pre-disaster planning.

1

Familiarize yourself with FEMA PA program: Become familiar with the FEMA PA program. Understand the eligibility criteria, types of assistance available, and the application process. This knowledge will help you navigate the program more effectively when the need arises. You can take advantage of the free trainings offered by the FEMA Emergency Management Institute (EMI). These trainings are designed to provide individuals with the necessary information and skills to participate effectively in disaster response and recovery efforts.

2

Build relationships and collaborate: Develop relationships with local emergency management agencies and other relevant stakeholders in your area. Collaborate with them to develop emergency response plans and identify potential resources for post-disaster recovery. Building a network of support can facilitate a smoother and more coordinated process when applying for FEMA PA assistance.

3

Conduct a risk assessment: Perform a thorough risk assessment of your facilities and infrastructure to identify potential vulnerabilities and implement mitigation measures. Assess the likelihood and potential impact of disasters specific to your region. This proactive approach can help minimize damages and financial losses.

4

Maintain comprehensive documentation: Establish a comprehensive system for documenting all pre-disaster conditions, including facility inventories, maintenance records, and pre-disaster valuations. This documentation will serve as a baseline for post-disaster evaluations and assist in demonstrating the extent of damages sustained as a result of a disaster.

5

Review insurance coverage: Regularly review and update your insurance policies to ensure they adequately cover your assets and potential disaster-related damages. Understand the limits and exclusions of your policies and consider obtaining additional coverage, such as business interruption insurance, to protect against financial losses resulting from prolonged disruptions.

6

Conduct training and exercises: Organize regular training sessions and disaster drills to prepare your staff for potential emergencies. This training should cover emergency response protocols, documentation procedures, and coordination with local authorities. By investing in preparedness, you can help minimize the chaos during a disaster and help ensure a more efficient recovery process.

7

Establish an emergency preparedness plan: Develop a comprehensive emergency preparedness plan that outlines the steps to be taken before, during, and after a disaster. This plan should include communication strategies, resource allocation, and recovery procedures. Familiarize your team with the plan and regularly update it to reflect changes in your operations or facilities.

8

Seek professional assistance: Consider engaging professional consultants or experts experienced in FEMA PA to guide you through the pre-disaster planning process. These professionals can provide valuable insights and help you navigate complex FEMA requirements more effectively.

KPMG can provide valuable assistance to FEMA PA applicants prior to a disaster by helping them prepare and position themselves for a smoother recovery process. Our team of experienced disaster recovery professionals can guide organizations in familiarizing themselves with the FEMA PA program, understanding eligibility criteria, and identifying the types of assistance available. We can conduct risk assessments, develop comprehensive emergency preparedness plans, and assist in building relationships with local emergency management agencies and stakeholders. By partnering with KPMG, FEMA PA applicants can be better prepared, minimize damages, and navigate the application process more efficiently when disaster strikes.

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Rory Costello
Principal, Advisory, KPMG US

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