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      Streamline your onboarding processes

      Improve employee onboarding through KPMG’s TFN validation, e-lodgement and superannuation choice solution for Workday.

      KPMG’s onboarding solution for Workday HCM customers in Australia provides an efficient, secure and streamlined new starter experience. 

      Developed in partnership with regulatory technology business, Wrkr Ltd, the solution allows new starters to enter their choice of superannuation fund and tax file number for validation and declaration securely and directly into the Workday interface for validation with the ATO in real time. 

      Replacing manual employee onboarding processes and reducing the risk of administrative error, the employee self-service onboarding solution helps you generate more value from your investment in Workday human capital management software and build trust with new starters while retiring off-system, manual and error-prone processes.

      Maximise value with employee self-service onboarding

      Australian users of Workday HCM software commonly request employee onboarding features. Using KPMG’s solution built using Workday Extend, organisations can now integrate onboarding functions including:

      • Tax file number and tax declaration e-lodgement

        New starters can enter and lodge their tax file number declaration directly and transmit lodgement from Workday without the need for manual and off-system processes, paper forms or double handling.

      • Super fund nomination

        Employees can nominate and update their choice of superannuation fund (including the employer default, APRA funds and SMSFs) directly into Workday without need for your payroll ESS to be exposed or to confuse or create friction in the new employee onboarding experience.

      • Real time data validation

        Super fund and tax file number data are connected securely and in real time with the ATO for validation prior to integration with your payroll system to ensure accuracy of data prior to dissemination.

      Key benefits

      Faster, more compliant employee onboarding in Workday

      KPMG’s Workday Extend onboarding solution seamlessly integrates several new starter processes and provides unique ‘moments that matter’ employee onboarding experiences.

      Man looking at phone standing in front of a moving train

      For employers

      • fewer manual off-system processes
      • fewer employee onboarding data entry errors
      • continuous data compliance in Workday.

      For employees

      • greater efficiency and autonomy via employee self-service
      • fewer payroll delays for new starters, important particularly with forthcoming PayDay Super
      • improved onboarding experience and trust.

      How KPMG can help automate onboarding with Workday

      KPMG can help you leverage the Workday HCM to drive efficiency, innovation and compliance, and improve both the employee experience across your organisation as well as your workforce compliance. Our employee onboarding solution allows you to extend the functionality of Workday and add value to the new starter experience.

      To learn more about the KPMG employee onboarding solution for Workday customers, please contact us.

      Contact us

      Awards

      KPMG and Workday's joint awards and certifications highlight a dedication to excellence and innovation, reinforcing our focus as trusted partners in driving business transformation.

      • A Leader in Forrester WaveTM: Workday Services, Q2 2024 
      • A Leader in the 2024 Gartner® Magic Quadrant™ for Finance Transformation Strategy Consulting
      • Workday Partner Since 2008  
      Workday services partner logo services partner
      Workday services partner logo advisory partner
      Workday services partner logo AMS partner
      Workday extend partner logo

      Meet the team

      Frequently asked questions

      KPMG’s employee onboarding solution is a custom built app using Workday Extend. Extend app captures and retains employee’s superannuation fund details and tax file numbers with real time attestation and then is able to integrate, once data has been verified as being accurate to payroll. KPMG will deploy the changes into your environment working with your system administrators. In order for this solution to work, customers also need to procure licences from Wrkr Ltd who are a platinum digital services provider with the Australian Government for all real time attestation.

      In accordance with KPMG’s Powered Enterprise process taxonomies aligned with Workday, this solution addresses three main areas in recommended onboarding processes in Workday:

      1. Pre-Hire Onboarding
      2. Day 1 Onboarding
      3. Post-Day 1 Onboarding

      KPMG’s employee self-service onboarding solution for Workday Extend currently supports the following new starter processes usually required in Day 1 Onboarding’:

      • Australian Tax File Number (TFN) capture in Workday with real time validation via .
      • TFN declaration and lodgement directly with the ATO, integrated with your existing payroll system.
      • Superannuation Choice of Funds (employer default, APRA funds and SMSF) entered and stored in Workday, validated with the ATO and can be integrated with your existing payroll system.

      The employee onboarding solution is built using Workday Extend. This enables and requires no integration with Workday. As a Workday Extend solution, it runs inside the Workday cloud, using the same security model and user interface, so you can securely automate employee onboarding and replace manual off-system processes.

      To provide real time attestation of TFN ahead of declaration and super choice selections, the solution draws on Wrkr Ltd’s authorised interfaces to securely connect with the ATO, ASIC and APRA to verify and validate employee TFN and superannuation funds in real time.

      Workday human capital management (HCM) and financial management (FM) software can help organisations transform and drive value through automated processes, integrated analytics, security and continuous improvement. Implementing Workday requires a comprehensive strategy to support your organisation and employees throughout the transition to drive user adoption. As a platinum Workday services and implementation partner, KPMG can help you assess how Workday can support your objectives and develop an implementation strategy to achieve them. We have a key point of differentiation, it’s called Powered Enterprise.

      Get in touch

      Streamline your onboarding with Workday. Please fill in your details below and one of KPMG Workday specialists will reach out to you.