Expense Reimbursement
As part of the government’s long-running campaign to encourage only payments that are traceable, the Budget Law also amends the Tax Code to provide that business expenses (such as for meals, hotels , taxis, etc.) will only be tax-exempt to the recipient, and deductible by the employer for corporate tax purposes, where they are paid by a traceable method (i.e., credit card , debit card, or other electronic means). If expenses paid in cash are reimbursed, they will form part of taxable income and not be deductible for Corporate Tax purposes by the employer.
Updates to Social Security Rate Bands and Conventional Basis
An INPS (Istituto Nazionale della Previdenza Sociale) circular of 30 January 2025, confirms changes to the lower earnings band and maximum earnings for social security for the year 2025.3
There is a lower-rate band for social security in Italy, for which the rate is generally 9.19 percent or 9.49 percent for 2025. This applies to income up to €55,448.00; above this amount an extra 1 percent is charged.
For employees who first started paying social security either in Italy (or another state with which Italy has a social security convention) after 1 January 1996, an earnings cap applies to the employee. For 2025, this increases to €120,607.00. An element of employer contributions is uncapped.
The Decree of 16 January 2025 of the Ministry of Labour4 contains updated tables of “Conventional Basis Income“ for 2025. Under Italian tax, where a tax-resident individual works abroad for 183 days in a 12-month period and meets certain conditions that are taxed on this imputed amount of income. The same amounts are used to pay Italian Social Security where individuals are seconded to states with which Italy does not have a social security agreement. The rates vary according to industry sector and employment grade and the full tables are published in the official gazette (Gazzetta Ufficiale).