Enterprises and organizations are required to register an electronic identification account (VNeID) in order to conduct administrative procedures and online transactions in Vietnam, effective 1 July 2025 pursuant to Decree No. 69/2024/ND-CP (Decree 69). Despite taking effect over a year ago, the electronic identification account (“organizational eID”) requirement for enterprises and organizations has not yet been enforced uniformly because of certain practical challenges.1
WHY THIS MATTERS
The mandatory adoption of the organizational VNeID may affect business operations, particularly those involving inbound foreign employees.
There are additional steps for organizations whose legal representatives are foreign nationals. These legal representatives may hold a temporary or permanent resident card (TRC/PRC) to obtain a level 2 VNeID, which is necessary for registering the organizational VNeID. Non-compliance or incomplete registration may have implications for immigration applications, including potential delays in onboarding or transferring foreign employees.
Key Highlights
- From 1 July 2025, all organizations and enterprises have been required to register an organizational VNeID to conduct administrative and online transactions.
- Registration of a level 2 VNeID may be mandatory for foreign legal representatives. Obtaining a TRC/PRC is required for this process.
- From 1 June 2026, all online immigration applications - including entry approvals, visa extensions, work visas, exit visas, and temporary residence cards - may be submitted through the organizational VNeID portal. The use of traditional USB tokens for portal access may be discontinued.
- The application of these requirements has not been uniform, and system integration challenges may cause technical issues (such as missing dossier codes or failed submissions), especially for organizations with foreign-based legal representatives or those that are newly established.
KPMG INSIGHTS
In light of the potential changes, organizations and entities might consider the following:
- Given the non-uniform implementation of the VNeID framework and the lack of a clear transition roadmap, businesses could note potential disruption to immigration planning, particularly for newly established entities/organizations and for those whose legal representatives/head of organizations are based overseas and have not yet obtained a TRC.
- In the absence of detailed guidance for cases where the legal representative does not yet hold a TRC, companies and organizations could, in the meantime, focus on completing the legal representative’s work permit procedures in line with applicable requirements. This may allow the TRC to be obtained and organizational VNeID to be carried out promptly once further guidance is provided.
- As Decree 69 plans for work permit procedures to gradually move to the VNeID platform, employers may note that work permit applications may be handled in the same way as immigration applications. Businesses could consider obtaining the legal representative’s work permit to support timely registration of the organizational VNeID account.
- Businesses could also be prepared for potential technical issues (e.g. missing dossier codes, unsuccessful submissions, absence of appointment slips) and are recommended to closely monitor online submissions and follow up with the authorities in relation to processing timelines.
If assignees and/or their programme managers have any questions or concerns about the scope of the update, its application and potential impacts, and appropriate next steps, they should consult with their qualified immigration professional or a member of the GMS immigration team with KPMG in Vietnam (see the Contacts section).
ENDNOTE:
1 CỔNG THÔNG TIN ĐIỆN TỬ CÔNG AN TỈNH THANH HÓA (in Vietnamese), “Từ ngày 01/7/2025 chỉ sử dụng tài khoản định danh tổ chức để truy cập Cổng dịch vụ công quốc gia, hệ thống thông tin giải quyết thủ tục hành chính các cấp,” published on 31 May 2026.
RELATED RESOURCE
This article is excerpted, with permission, from "Implementation of organizational VNeID and impact on administrative procedures,” Tax and Legal Updates (1 June 2026), a publication of the KPMG International member firm in Vietnam.
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Disclaimer
* Please note the KPMG International member firm in the United States does not provide immigration or labour law services. However, KPMG Law LLP in Canada can assist clients with U.S. immigration matters.
The information contained in this newsletter was submitted by the KPMG International member firm in Vietnam.
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