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      Manual invoice processing ties up as much as 60–80 per cent of accounts payable resources – whilst compliance requirements are increasing. Errors or delays in this process lead directly to financial and regulatory risks.

      KPMG offers an AI-powered managed service that combines technology, subject matter validation and process design – for stable, scalable and traceable invoicing processes.

      Unlike traditional automation solutions, we do not merely provide the technology: KPMG also handles technical validation, operation and continuous optimisation of the process. This results in a stable, audit-proof and scalable invoicing process – even with complex requirements and high volumes.

      Request a potential analysis now (RfP)

      Why AI-based invoice processing is indispensable

      Increasing compliance requirements

      Invoices must comply with various accounting, tax and legal requirements. Checks are predominantly carried out manually, documentation is inconsistent, and knowledge is concentrated in the hands of individuals.

       

      The value with KPMG:

      • Structured, rule-based checks
      • Consistent interpretation of requirements
      • Transparent documentation for reliable decision-making
      Skills shortages and high process complexity in accounting

      Too many cases requiring clarification and manual intervention are holding back the accounting function. Complex processes, both those linked to purchase orders and those that are not, lead to delays in day-to-day operations.

       

      Your value with KPMG:

        • Automated classification and account allocation
        • Significantly fewer queries
        • Reduced workload for qualified staff
        Quality issues with automated text recognition and predictive models

        The results of automated text recognition are often unreliable, and the systems’ predictions are difficult to understand. Manual corrections frequently account for the majority of the process, which reduces efficiency and confidence in the systems.

         

        Your value with KPMG:

        • Combination of machine learning models and business rules
        • Human validation for control and transparency
        • High data quality and efficiency
        Need for specialist expertise in tax, procurement, internal controls and sustainability

        Additional requirements in the areas of tax, procurement, internal controls or ESG are met with limited staff capacity and a lack of specialist expertise.

         

        Your value with KPMG:

        • Modular, scalable architecture for flexible adaptation
        • Support from interdisciplinary expertise in accounting, compliance, procurement and ESG
        • Rapid integration of new technical requirements whilst reducing the workload on teams

        Increasing compliance requirements

        Invoices must comply with various accounting, tax and legal requirements. Checks are predominantly carried out manually, documentation is inconsistent, and knowledge is concentrated in the hands of individuals.

         

        The value with KPMG:

        • Structured, rule-based checks
        • Consistent interpretation of requirements
        • Transparent documentation for reliable decision-making

        Skills shortages and high process complexity in accounting

        Too many cases requiring clarification and manual intervention are holding back the accounting function. Complex processes, both those linked to purchase orders and those that are not, lead to delays in day-to-day operations.

         

        Your value with KPMG:

          • Automated classification and account allocation
          • Significantly fewer queries
          • Reduced workload for qualified staff

          Quality issues with automated text recognition and predictive models

          The results of automated text recognition are often unreliable, and the systems’ predictions are difficult to understand. Manual corrections frequently account for the majority of the process, which reduces efficiency and confidence in the systems.

           

          Your value with KPMG:

          • Combination of machine learning models and business rules
          • Human validation for control and transparency
          • High data quality and efficiency

          Need for specialist expertise in tax, procurement, internal controls and sustainability

          Additional requirements in the areas of tax, procurement, internal controls or ESG are met with limited staff capacity and a lack of specialist expertise.

           

          Your value with KPMG:

          • Modular, scalable architecture for flexible adaptation
          • Support from interdisciplinary expertise in accounting, compliance, procurement and ESG
          • Rapid integration of new technical requirements whilst reducing the workload on teams
          We create the foundation for a financial organization that operates with reduced strain and is prepared for the future.

          Georg Knöpfle
          Georg Knöpfle

          Partner, Consulting

          KPMG AG Wirtschaftsprüfungsgesellschaft

          Stoyan Alexiev
          Stoyan Alexiev

          Partner, Consulting, Lighthouse Germany - AI & Data Solutions

          KPMG AG Wirtschaftsprüfungsgesellschaft

          KPMG AI-Powered Invoice Processing:
          Your AI-powered invoice processing

          Our experts provide you with an audit-ready end-to-end process featuring integrated process, control and ERP design. Invoice processes are implemented in a structured, traceable and scalable manner, and are supplemented by AI-powered predictions and automated validations.

          • Up to 70 per cent reduction in manual effort in invoice processing
          • Higher data quality through standardised processing and validation
          • Reliable operation thanks to clearly defined support and response times
          • Compliance-compliant processing in line with accounting, tax and legal requirements
          • Flexible and scalable extension for procurement, internal control and ESG

          Key Features

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          Rapid implementation

          The technology is ready for operational use within a few weeks. It learns from your historical transaction data and can apply this knowledge immediately. As a first step, we conduct a proof of value to identify the potential for automation tailored to your company’s specific requirements, thereby laying the groundwork for rapid initial results.

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          Minimally invasive integration

          To ensure successful implementation, the AI core developed during the ‘Proof of Value’ phase is integrated in a minimally invasive manner between the invoice reception process and the ERP/workflow system. Existing interfaces, as well as OCR and AI solutions, can continue to be used, expanded or replaced. This does not result in a major IT project, but rather in a quick win that can be implemented efficiently.

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          Automated Compliance

          In practice, numerous compliance requirements must be taken into account when posting an invoice. These requirements stem primarily from regulatory, tax, internal control or internal corporate frameworks. Currently, more than 80 automated checks ensure compliance in an international context.

          Overview of features

          • Pre-Processing (De-Skewing etc.)
          • Non Invoice Filter (attachment with PDF,JPG)
          • View Mail body
          • Scan Quality Check
          • Handling Non Relevant Documents
          • Additional Attachments (File Formats: PDF and others)
          • Tracking ID
          • Multiple Invoices per Mail
          • Acknowledgment
          • Automatic Document Type Recognition
            1. Invoice (non network PO)
            2. Invoice ( Non-PO)
            3. Invoice (non network PO)
            4. Credit notes
            5. Special Travel Expenses
            6. Delivery Notes
            7. Service Entry Sheets
            8. Batch invoice
            9. Invoice line Items
            10. Invoice ( Non-PO)
          • Integration of different Input Channels
            1. User Upload
            2. PDF invoices
            3. Scanned Invoices (pdf,jpeg,png)
            4. E-Invoicing
          • Integration of different Input File Formats (eInvoicing)
            1. Italy
            2. France
            3. Spain
            4. Germany (FeRD)
            5. England
            6. Poland
          • Capturing of Languages
            1. German
            2. French
            3. Spanish
            4. English
            5. Italian
            6. Polish
            7. Expandability to additional documents

          • Automatic document pickup from source system
          • Integration of Market Leading Extraction Providers (OCR)
          • AI Accounting - Prediction of Acccounting Values (e.g. G/L Code or VAT code)
          • Master Data Enrichment
          • Fast Creation of Special Operations through Rules
          • Confidence-based processing for controlled automatic processing
          • Automated Learning (Tool learns from historic data)

          • Multilevel Compliance Checks (best practice standard + full customization)
          • Quality Assurance (master data validation)
          • IT-Security (Certifications available: ISO 27001, ISO 9001, TISAX Level 3 )
          • Automatic Validaton (validation of invoice data with pre configured rules or checks)
          • Role Based Access Control (RBAC)
          • Selected European tax requirements
          • Data protection (GDPR / Schrems II)

          • Exception Handling in user interface
          • Integrated Approval Workflow
          • Role Based Access Control (RBAC)
          • Dual Screen Setup
          • Multiple Languages in user interface
          • Customer Master Data lookup and availability in frontend
          • Cloud based provision in secturity data center
          • Interfaces/connection (e.g. SFTP, SAP)
          • Permission/Rights management (authorizations, substitute regulation, etc.)

          • Minimally-Invasive Integration
          • Connectivity to leading OCR providers
          • Independence from ERP Systems
          • Web Interface
          • Standardized SAP Integration
          Request a potential analysis now (RfP)

          • Reviewer/Approver
          • Currency
          • Invoice Number
          • Company Code/Billing Name
          • Invoice Date
          • Vendor Address
          • Vendor VAT ID
          • PO Number
          • QR Codes
          • Company Code Address
          • Vendor Tax ID
          • Service Period/Delivery Date
          • Scan Date
          • Monetary Values (Net-,Tax-, Total Amount)
          • Banking information (IBAN, SWIFT, Bank number, Account number)
          • Contract Number
          • Customer Number
          • Payment Terms (Master Data vs. Invoice)

          • Net Amount
          • Tax Amount
          • Tax Rate in %
          • Gross Amount
          • Item Price
          • Quantity
          • Unit
          • Product/Service Description
          • Delivery Note

          • PO Match
          • Cost Center
          • Vendor ID
          • Tax Code
          • GL Account
          • Internal Order
          • Country
          • Document Type (invoice vs credit note)
          • Company Code
          • Posting Text
          • Approver
          • WBS Element
          • Accounting for PO-based invoices
          • Mapping of delivery notes
          • Intelligent accounting wiki

          • Thresholds for approvals in terms of invoice value and approval cascades
          • Audit log requirements
          • User privileges & roles (view/change)
          • Notification rules (single/batch)
          • Forwarding and back-up rules (e.g. absences)
          • Organizational specifics and approvals across functions or for multi-entity involvements (if applicable)
          • Two-/three-way-match rule sets
          • Approval loops and approval resets in case of declined approvals (escalation)
          • Abortion criteria
          • Access to approval portal via email notification

          KPMG Managed Services Outlook 2026

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          FAQ – Frequently Asked Questions

          AI automates data extraction, validation and account allocation – exceptions are only processed manually where absolutely necessary. This drastically reduces the processing time per invoice.

          The solution performs over 80 automated checks that systematically cover regulatory, tax and internal company requirements.

          Thanks to minimally invasive integration and AI training on historical data, productive use is possible after just a few weeks.

          After approximately 6–12 months.

          • Significantly lower error rate
          • Shorter processing times
          • Reduced workload for the team
          • Faster payback through efficiency gains

          Typical KPIs include: processing time per invoice, straight-through processing rate, error rate and freed-up capacity within the team.

          Our Managed Services at a glance

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          Your contact persons

          Georg Knöpfle
          Georg Knöpfle

          Partner, Consulting

          KPMG AG Wirtschaftsprüfungsgesellschaft

          Stoyan Alexiev
          Stoyan Alexiev

          Partner, Consulting, Lighthouse Germany - AI & Data Solutions

          KPMG AG Wirtschaftsprüfungsgesellschaft