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      CLIENT

      One of the largest Middle Eastern oil market equity groups

      INDUSTRY

      Oil

      PROJECT

      Defining a new organizational structure, developing a framework agreement, a catalog of centralized services and a model for their billing


      Customer's challenge

      The client is one of the world's largest oil companies by production and a state-owned oil company in the Middle East region. As part of its 2030 transformation strategy, the client initiated the process of establishing a Shared Service Center (SSC) for such specialized functions as procurement, finance, human resources, legal services, management and administrative services, technology, communications, and reporting to regulators.

      Our client’s challenge concerned the lack of a finalized and approved mechanism and tool for allocating the costs of services provided by the SSC to group companies. In addition, the group did not have a finalized framework agreement documenting the terms, conditions, and scope of intra-group services. The client also had not developed an updated organizational and management structure to reflect the new processes and structures of the SSC.



      Our approach


      Development of a budget and cost allocation model for intra-group services and verification of the proposed mechanism with the SSC and group companies.

      Review and update of management model, processes and procedures for: budgeting, cost allocation and change management in the master service agreement (MSA).

      Continuous monitoring and control of project progress and management of project risks and dependencies by the PMO team.


      Establishing of a reporting model including KPI reporting for shared services.

      Preparation of a master service agreement (MSA) for SSC functions and group companies.

      Development of a catalog of services that would be subject to centralization.

      Customer support in negotiations - between functions and group companies - involving developed solutions.



      Project workflow

      Project workflow


      „The example of this project shows that clients are increasingly choosing to centralize previously less popular areas such as legal services, administration or purchasing. Thanks to multidimensional tools and a broad base of experts, KPMG is able to develop solutions tailored to specific processes, the specifics of the client and the sector in which that client operates.”

      Radosław Jankie

      Partner, Advisory, Head of the Shared Services and Outsourcing Team

      KPMG in Poland



      Outcome

      • Supporting the client in achieving strategic objectives aimed at a 20% cost reduction.
      • Buy-in of the companies' boards of directors for the proposed catalog of services, budget for intra-group services and framework agreement.
      • Deepening of trust between the SSC and group companies by clearly defining roles and cost allocation mechanisms and documenting the collaboration principles in the framework agreement.
      • Saving time in creating the budget for the following years with the potential for automation once the recommended IT solution is implemented.

       

      Our support in numbers


      1000+
      - resolved inquiries raised by group companies

      100+ - documented KPIs (current and recommended)

      84 - CFO-signed budgets covering shared services costs

      76 - shared services catalogs created and signed by CFO


      Contact us


      Learn more about how KPMG's knowledge and technology can help you and your business.


      Our experts

      Radosław Jankie

      Partner, Advisory, Head of the Shared Services and Outsourcing Team

      KPMG in Poland