KPMG Flex Reward Tool

The KPMG Flex Reward Tool is a web-based solution for cafeteria plans and flexible mobility solutions. A good digital platform is essential for your remuneration and mobility plan to be flexible, transparent and user-friendly. Our flexible compensation and benefits tool creates a win-win situation for employer and employee.

With the Flex Reward Tool you can offer a flexible benefits package, provide customized mobility and present a Total Reward Statement. The intuitive online remuneration tool can be fully personalized. The tool is adapted to what you want to offer your current and new employees and always contains the latest updates on all relevant legislation. Simple configuration and innovative interfaces automate the administrative processes for flexible renumeration.

Organization nowadays need to meet the diverse modern needs of their employees. By modernizing their HR approach and offering customizable remuneration and mobility plans helps companies stay competitive and leads to committed employees.

The Flex Reward Tool lets employees independently compose their salary package, create budgets and choose different benefits. They can consult their full compensation package and use simple simulations to calculate the impact of their choices. This way, employees are free to manage and adjust the breakdown of their salary package according to their needs.

A one-size-fits-all solution for remuneration is outdated. The employee population is becoming more and more diverse, their preferences change by generation and over time and the ability to make more personal choices becomes increasingly important. We are therefore noticing a growing interest among our clients in cafeteria plans that are flexible and can be fully adapted to the needs of the employees.

The Flex Reward Tool allows employees to put together the salary package that best suits their needs. That's why there is plenty of room within the tool for other forms of alternative remuneration. Think, for example, of additional IT equipment, pension savings, supplementary hospitalization insurance and extra holidays.

As sustainable mobility solutions become increasingly important, companies can respond by offering a mobility budget via the Flex Reward tool. Employees can choose the type of transport they prefer or different combinations depending on their personal route. This allows your employees to take their mobility into their own hands.

An employee who wants to hand in a company car or choose a smaller model, will immediately see the consequences on his or her salary thanks to a handy simulation in the tool. Alternatively, they could exchange a partial end-of-year bonus in for other mobility options, such as a leased bicycle or scooter, a short-term car or a public transport season ticket.

A mobility calendar is also available where employees can fill in how they went to work and earn incentives to use alternative means of transport.

The Flex Reward Tool also automates all associated processes. This reduces the administrative burden for both your employees and your HR department. For example, certain choices are only activated and processed once the employee has uploaded all the necessary information into the tool. An appendix is then automatically added to the employee’s contract. Your HR department then only has to approve the choice.

The tool also takes all calculations for tax and social security into account. This is done is by means of innovative and very extensive interfaces with external systems from suppliers. In addition, regular software updates guarantee that all automated processes are carried out in accordance with the most recent rules and legal changes.

In addition, the Flex Reward Tool provides sufficient possibilities for clear communication. For each benefit, an explanatory and fully customizable text can be added, as well as clear and practical information sheets.

Employees know exactly what happens with their lease bike when they leave the company, or what the tax and financial consequences are if they opt for an internet connection, a smartphone or a tablet. The Total Reward Statement immediately provides a transparent overview of the full salary and benefits package. The many different benefits and the associated implications on the salary package are immediately clear. As a result, employees make informed choices and their sense of involvement increases.

• Employees can create budget, choose the benefits, simulate impact of choices. Employees can see the net benefit of each choice.
• Results of the simulation can be saved and can be compared with other simulations.
• The tool can be used as central portal to share important information to the employee including related policies.
• Enhanced user experience with clear wizards per module
• Employees can choose the specific budgets they want to use for each benefit.
• Employee can check the status of the choices

Accessible for designated HR team members with detailed security settings. All data are stored in the central database (fully exportable).

All data and settings can be configured per user, user group or legal entity. Even a module can be (de)activated per user. 

Generation of a file with the relevant payroll information. Incorporation of the company’s payroll codes to the tool. Reverse feature to upload relevant payroll codes and amounts to payroll system. Flexibility to adapt the file and the content to make it compatible with your payroll system. Possibilities to connect the tool with the payroll system (API’s are available).

Enhanced automation of order and delivery process (pull order info from third party provider, send approval, status, etc.). Single sign on and account creation with third party provider. Feature to connect the tool with the provider’s system through API’s. Existing interfaces are immediately available.

The tool takes into account all VAT, corporate tax, social security and other tax costs to ensure full budget neutrality. These calculations are made in the tool.

• Designed for you and adjustable to your specific needs
• Tax & legally compliant
• Strong focus on budget neutrality of the plan, considering all costs
• Integrated SaaS (software as a service) Solution developed by KPMG
• Mobility is key in each Flexible Reward Plan: as mobility experts, we can help you to make your mobility plan even stronger.
• We can work with each payroll provider or interface with your payroll systems
• Our tool is flexible and easy to configure
• We have a very good relationship with many suppliers of benefits, however we remain objective and independent.
• The financial, tax and accounting impact of a Flexible Reward Plan is important: we have also the specialists in our team.

• Web-based solution accessible with single sign-on
• Advanced user experience
• User friendly wizards per module with indication of net benefit
• Efficient and intuitive reward planning
• Transparent overview of salary and benefit package with our Total Reward Statement (optional)
• Multilingual platform
• Clear communication with practical info sheets per benefit

It’s important that flexible remuneration is fully embedded in a broader HR and business strategy. As an employer, you must therefore be able to frame flexible remuneration within a clear, overall vision. This means, among other things, that you communicate clearly and transparently with the employees about their remuneration and mobility package. Our Flex Reward Tool with the integrated Total Reward Statement helps you on your way.

It offers your employees a real-time overview of their total compensation package. Moreover, through simple simulations, employees can calculate the impact of their choices and have their net benefit calculated in real time. The Total Reward Statement immediately provides a transparent overview of the full salary and benefits package.

In addition to flexible remuneration and mobility, employees usually already have a very comprehensive remuneration package. Nevertheless, many employees still do not have a clear picture of the total salary package and related benefits. For example, it is difficult to get a clear overview of the value of certain insurances. In the TRS, all benefits can be assigned to configurable categories. For each benefit, a value can be calculated or uploaded so that the employee can compare the value of one category with other categories (e.g. cash).

The optional Total Reward Statement is built into the Flex Reward Tool and is the perfect retention tool.  A TRS increases the overall appreciation of the reward package and increases the awareness of the employee of the different elements of the salary package.

Moreover, the Total Reward Statement is very flexible. For example, benefits can easily be added or modified. The data in the Total Reward Statement can also easily be set at the appropriate level of a legal entity, a user group or an individual employee.

With the Flex Reward Tool and the Total Reward Statement, KPMG simplifies the complex world of flexible compensation and mobility plans for you and your employees.

• All the data and the settings of the TRS can be configured per user, user group and legal entity.
• Company specific benefits can be added in one click. Various configurations are possible: formula, amount, yes/no, etc.
• Employees can choose the specific budgets they want to use for each benefit.
• Documents can be linked to each benefit in three languages (e.g. policies).

KPMG will gladly help you implement a contemporary remuneration and mobility plan with our KPMG Flex Reward Tool. That way, your organization takes its place as an attractive employer on the labor market. The intuitive web-based tool can be fully adapted to what you want to offer your current and new employees and always contains the latest updates on all relevant legislation. This flexible remuneration plan can be fully operational in your organization within a few months.

KPMG developed the Flex Reward Tool itself according to the latest technological standards and has since implemented it for its own employees. KPMG's multidisciplinary remuneration team includes legal, operational and communication experts. This enables us to provide you with the best possible service and expertise in all aspects of your flexible remuneration plan.

We are happy to support you and your employees in various ways in implementing your cafeteria or mobility plan. Thanks to the flexibility of our Flex Reward Tool, we can assist both SMEs and larger companies during the various implementation phases. Discover our innovative way of working and learn how KPMG can make a difference for you.

During an initial workshop we will discuss the different possibilities of a flexible remuneration plan. In addition, we will be happy to provide a number of practical insights and highlight the possibilities of our Flex Reward Tool. Moreover, we immediately start with an initial legal and fiscal analysis.

We start with identifying your needs. Then, together, we will develop an effective implementation strategy for your cafeteria plan. We can also assist you with your communication efforts during the change process. We will be happy to provide you with a price quote for the implementation of your cafeteria plan or mobility plan. The price will depend on the complexity of the plan.

It is also possible to license the tool without our fiscal or legal support. The price of the license depends on the number of employees who have access to our Flex Reward Tool.

We are also flexible in terms of support. We are of course happy to help you and your organization from A to Z, but it is also possible to only use our tool and call upon our socio-legal support, when needed.

Our multidisciplinary KPMG remuneration team specializes in HR, communication, IT, tax, social security and labor law. This enables us to correctly map out all aspects of your cafeteria and mobility plan. Our unique approach allows us to offer you a wide range of support options.

Our flexibility combined with our expertise is our greatest asset. In that way we tailor our guidance fully to your needs. For example, our tax experts will help you with the fiscal impact of a cafeteria plan, since VAT and corporation tax also have to be taken into account. You can also count on the legal expertise of KPMG law. They ensure that your cafeteria plan or mobility plan is legally sound.

KPMG also has extensive experience with payroll. We have an alliance with Partena for cafeteria plans, but can cooperate with all social secretariats. Moreover, we have paid a lot of attention to the user experience concerning our Flex Reward Tool. For example, all communication is via clear “wizards” and “one pagers.”

In addition, KPMG developed the Flex Reward Tool entirely in-house. We also implemented the tool with our own employees and were therefore one of the pioneers in Belgium. In the meantime, we have gained extensive experience with cafeteria plans, and we have been awarded the HR excellence award for “Best Compensation, Benefits & Reward company”.