Operations and Administration Manager

KPMG is a global network of professional services firms providing Audit, Tax and Advisory services. KPMG Executive Search and Recruitment is a business unit of KPMG China and is one of the few recruitment consultancy firms in Hong Kong that is part of a large professional organisation. We work alongside a group of professionals and advisors who provide us with a high level of insights and awareness about a wide range of businesses and professions. We support the clients and aim to provide a pleasant working experience for the clients and candidates.

A new fund management company is seeking an Operations and Administration Manager to oversee and ensure the smooth running of daily operations and administrative tasks. The ideal candidate will be detail-oriented, organized, and possess strong communication skills. They will be responsible for managing operational workflows, maintaining compliance with regulatory requirements, and supporting various administrative functions.

• Manage the day-to-day operations, ensuring efficient and effective workflows.
• Monitor and report on the performance of operational systems and implement improvements as needed.
• Coordinate with legal and compliance officer to ensure all documentation and operations meet regulatory standards.
• Support data entry, record-keeping, and the generation of reports.
• Maintain accurate records of all transactions and holdings.
• Prepare and distribute regular performance and compliance reports to stakeholders.
• Manage relationships with external vendors, including custodians, brokers, and other service providers.
• Negotiate contracts and ensure service level agreements are met.
• Oversee general office operations, including supplies, equipment maintenance, and facility management.
• Ensure a well-organized and efficient office environment.
• Provide administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.
• Assist in the preparation of presentations, reports, and other documentation for internal and external meetings.
• Assist with HR functions such as recruitment, onboarding, and employee record management.
• Coordinate training and development programs for staff.
• Organize and manage company events, meetings, and conferences.
• Handle logistics, including venue selection, catering, and travel arrangements.

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Minimum of 8-10 years of experience in operations and administration, preferably in the financial services or fund management industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with financial software and databases. 
• Understanding of financial regulations and compliance requirements.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.
• High level of accuracy and attention to detail.
• Ability to work collaboratively with a team and build strong relationships with internal and external stakeholders.
• Well spoken English and Chinese.

For information and application, please contact us at executive.recruitment.hk@kpmg.com. By submitting your application and communication with us, you agree to receive communications from us and accept our Personal Information Collection Statement (PICS) in the following link: